KHIE is designated to facilitate the automation of public health reporting for the state of Kentucky. Direct Data Entry (DDE) is the quasi-modernization of the manual entry of lab results for certain communicable diseases and their associated case reports. Participating healthcare organizations can utilize KHIE's online web forms to manually enter these, replacing the traditional paper-based methods and minimizing administrative reporting burdens.
Submit Laboratory Results through Direct Data Entry
Participants can manually enter laboratory result* details using the online web forms in the ePartnerViewer's DDE platform, replacing the need for completing and faxing the Epid forms.
Tips to Determine the 'Need to Report'
1. Did my healthcare organization result the lab? If yes, you must report the lab result to the state.
2. Is this a reportable condition? For assistance in determining this, please refer to the Resources section below.
Submit Case Reports through Direct Data Entry (Manual)
Participants can manually enter case report* details using the online web forms in the ePartnerViewer's DDE platform replacing the need for completing and faxing the traditional case report forms.
When utilizing KHIE's online web forms to enter certain reportable lab results, the option is available to complete the associated case report, as well. The system will use information from the lab result just submitted to automatically populate certain fields of the electronic case report form, saving time and minimizing disruption in workflow.
Tips to Determine the 'Need to Report'
1. Did my healthcare organization collect the specimen? If yes, you are responsible for submitting the case report.
2. Is this a reportable condition? For assistance in determining this, please refer to the Resources section below:
Resources
902 KAR 2:020
Amended Table of Reportable Diseases and Conditions in Kentucky
Reportable Conditions Lab Results and Case Reports that can be submitted through DDE.
Onboard for Direct Data Entry Services
KHIE is designated to facilitate reporting of communicable diseases for healthcare organizations required to submit these to the Kentucky Department for Public Health (KDPH). If you are not currently LIVE with an ELR feed and/or eCR, you may consider utilizing KHIE's secure web-based platform as an efficient means of reporting.
To register with KHIE to manually report communicable disease lab test results and case reports, follow these steps:
- Complete the Direct Data Entry Intake Form.
- Download and review the online training materials for Lab Reporting and Case Reporting or
- Schedule a LIVE virtual training.
********************All training guides and videos for communicable disease laboratory results reporting and case reporting are located on the right side of this page.********************
Please note: After processing your registration form, if any additional information is needed, a KHIE Representative will reach out to you.
To access the ePartnerViewer, KHIE utilizes the Kentucky Online Gateway, the Commonwealth of Kentucky's access management platform, commonly referred to as KOG. You will be required to create a KOG account or sign in to your existing KOG account. You will receive an email that includes the instructions for creating your KOG account. Please follow the instructions exactly. For additional reference, these instructions are also included in the Direct Data Entry (Lab) Guide.
*Adhere to guidance mandated in 902 KAR 2:020 and the Amended Table of Reportable Diseases and Conditions in Kentucky
INFLUENCING THE WAY HEALTHCARE IS PLANNED, COORDINATED, AND DELIVERED.