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Direct Data Entry (DDE)

​​​​​​​​​​​​​​​​​KHIE is designated to facilitate the automation of public health reporting for the state of Kentucky.  Direct Data Entry (DDE) is the quasi-modernization of the manual entry of lab results for certain communicable diseases and their associated case reports.  Participating healthcare organizations can utilize KHIE's online web forms​ to manually enter these, replacing the traditional paper-based methods and minimizing administrative reporting burdens.  


Reportable Disease Conditions Lab Results and Case Reports that can be submitted through DDE: 

​Review the complete list of conditions here.   ​

Please check back periodically to see additional conditions that become available to report through DDE.

Tips for Determining 'Need to Report':

1. Did my facility result the lab?  If yes, the resulting facility must report the lab result to the state. 

2. Did my facility collect the specimen?  If yes, your facility is responsible for submitting the case report.

3. Is this a reportable condition?  Refer to the regulation:  902 KAR 2:020  and to the Amended Table of Reportable Diseases and Conditions in Kentucky​

Onboard to Manually Report COVID-19 Lab Results

KHIE is designated to facilitate reporting of COVID-19 lab results for healthcare organizations required to submit this to the Kentucky Department for Public Health (KDPH).  If you are not currently electronically connected to KHIE, you must manually report these results. ​​Please follow the steps below to register for manual reporting.

To register with KHIE to manually report COVID-19 test results, follow these steps:​

  1. Complete the  Direct Data Entry COVID-19 Intake Form.    
  2. Download and review the Direct Data Entry User Guide and/or watch theTraining Video:  How to Use the Direct Data Entry System.
  3. Within 1-3 business days of receipt of the KHIE agreements, someone from our staff will inform you that your Organization has been successfully registered.  
  4. Register for a KOG account.

You will receive an email from the Kentucky Online Gateway, commonly referred to as KOG.  This is the Commonwealth of Kentucky's access management platform.  You will be required to create a KOG account or sign in to your existing KOG account.  The email will include the instructions for creating your KOG account.  Please follow the instructions exactly.  For additional reference, these instructions are also included in the Direct Data Entry (Lab) Guide.​

​*Adhere to guidance mandated in​ 902 KAR 2:020​ and the Amended Table of Reportable Diseases and Conditions in Kentucky


NEWS Electronic Case Reporting in the ePartnerViewer

Please read if you use the ePartnerViewer platform to report communicable diseases.  

Case Report Forms for the followingcommunicable diseases are in development and are not available at this time to use for reporting purposes.  If you are reporting any of these diseases, please submit a paper case report form.

The list will be updated as more forms become available in the ePartnerViewer.

Electronic Laboratory Reporting

 902 KAR 2:020​

Amended Table of Reportable Diseases and Conditions in Kentucky​

Training Guides ​​

Direct Data Entry User Guide

Electronic Case Reporting Direct Data Entry User Guides​

Training Videos 

Training Video: How to Use KHIE's Direct Data Entry System

Training 'How to' Mini-Video Spotlight:  Quick Entry for Negative COVID-19 Test Results

Training 'How to' Mini-Video Spotlight: Positive Entry Test Results and Ordering Details

Latest Reporting Guidance 

​​Latest Reporting Requirements from KDPH 3-28-2022​

Revised Reporting Regulation with Cover Letter 1-13-22.pdf

If you need assistance, please email