Need to report COVID-19 Vaccinations to the KYIR?
KHIE is ready to assist you with your COVID-19 Vaccination submissions to the Kentucky Immunization Registry (KYIR).
The Kentucky Health Information Exchange (KHIE) has been resolute in our efforts to keep pace with the evolving requirements set forth by the Centers for Disease Control and Prevention, the (CDC), regarding the vaccine reporting requirements for Coronavirus Disease 2019 (COVID-19). To meet those requirements, we rapidly implemented solutions to leverage KHIE Participants' existing connections and ensure that new connections for immunization (VXU) feeds are onboarded quickly and efficiently.
What can we do to help?
At this time, the KYIR and KHIE teams can confirm that your COVID-19 vaccine messages have been received and can validate that the CDC required fields are appropriately structured. Prior to submitting these messages to KHIE, organizations should ensure their messages are correctly structured to contain the appropriate information.
To get started, reach out to the KHIE Outreach Coordinator in your area.
If you're already onboarded to the Kentucky Immunization Registry and have specific questions about your current status, please reach out to Elizabeth Owens, KYIR Project Manager Elizabeth.Owens@ky.gov
What can YOU do to expedite successful onboarding?
Your organization can meet the CDC reporting requirement if your organization is submitting immunization data that includes all of the required data elements. To ensure compliance, the CDC Required COVID Data Element table should be referenced and adopted.
CDC Required COVID Data Element | Status |
| Administered at location: facility name/ID | Required |
| Administered at location: type | Internally Tracked |
| Administration address (including county) | Internally Tracked |
| Administration date | Required |
| CVX (product) | Required |
| NDC (use code) | Required |
| Dose number | Internally Tracked |
| IIS recipient ID* | Required |
| IIS vaccination event ID | Required |
| Lot number: unit of use | Required |
| MVX (manufacturer) | Required |
| Recipient address* | Required |
| Recipient date of birth* | Required |
| Recipient ethnicity | Required |
| Recipient name* | Required |
| Recipient race | Required |
| Recipient sex | Required |
| Sending organization | Required |
| Vaccine administering site (on the body) | Required |
| Vaccine expiration date | Required |
| Vaccine route of administration | Required |
Other Important Data Elements | Status |
| VFC Eligibility | Required |
| Vaccine Funding Source Code | Required |
| VIS Presented | Required |
Action Code
| Required
|
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