The Kentucky Immunization Registry (KYIR)
KHIE serves as the data intermediary for healthcare providers seeking to electronically submit immunization data. As the designated public health authority in Kentucky, KHIE supports objectives for Promoting Interoperability and QPP.
Onboard to the Kentucky Immunization Registry
To get started, reach out to the KHIE Outreach Coordinator in your area.
Immunization Submission
In Kentucky, we strive to achieve a single source for immunization information. The Kentucky Immunization Registry (KYIR) offers healthcare providers up-to-date patient immunization history, which can help reduce vaccine-preventable diseases and over-vaccination. Through KHIE, healthcare providers can submit immunization information directly from their electronic medical/health record system, saving time and ensuring immunization information is timely and accurate.
Immunization Query
Immunization Query allows healthcare providers the ability to look at the Kentucky Immunization Registry (KYIR) information directly from their electronic medical/health record system. This connection eliminates the need to navigate to the KYIR website separately and log in; therefore, more quickly informing the provider of the critical immunization information.
Need to report COVID-19 Vaccinations to the KYIR?
KHIE is ready to assist you with your COVID-19 Vaccination submissions to the Kentucky Immunization Registry (KYIR).
The Kentucky Health Information Exchange (KHIE) has been resolute in our efforts to keep pace with the evolving requirements set forth by the Centers for Disease Control and Prevention, the (CDC), regarding the vaccine reporting requirements for Coronavirus Disease 2019 (COVID-19).
What can we do to help?
At this time, the KYIR and KHIE teams can confirm that your COVID-19 vaccine messages have been received and can validate that the CDC required fields are appropriately structured. Prior to submitting these messages to KHIE, organizations should ensure their messages are correctly structured to contain the appropriate information.
If you're already onboarded to the Kentucky Immunization Registry and have specific questions about your current status, please reach out to Eduardo Ballestero, KYIR Project eduardo.ballestero@ky.gov
What can YOU do to expedite successful onboarding?
Your organization can meet the CDC reporting requirement if your organization is submitting immunization data that includes all of the required data elements. To ensure compliance, the CDC Required COVID Data Element table should be referenced and adopted.
CDC Required COVID Data Element | Status |
| Administered at location: facility name/ID | Required |
| Administered at location: type | Internally Tracked |
| Administration address (including county) | Internally Tracked |
| Administration date | Required |
| CVX (product) | Required |
| NDC (use code) | Required |
| Dose number | Internally Tracked |
| IIS recipient ID* | Required |
| IIS vaccination event ID | Required |
| Lot number: unit of use | Required |
| MVX (manufacturer) | Required |
| Recipient address* | Required |
| Recipient date of birth* | Required |
| Recipient ethnicity | Required |
| Recipient name* | Required |
| Recipient race | Required |
| Recipient sex | Required |
| Sending organization | Required |
| Vaccine administering site (on the body) | Required |
| Vaccine expiration date | Required |
| Vaccine route of administration | Required |
Other Important Data Elements | Status |
| VFC Eligibility | Required |
| Vaccine Funding Source Code | Required |
| VIS Presented | Required |
Action Code
| Required
|
Connecting Kentucky. Improving Healthcare.