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Reporting Requirements COVID-19

Reporting Requirements

If you are resulting labs at your facility, the Kentucky Department for Public Health (KDPH) requires you to report results through KHIE, either electronically or manually.  KDPH requires adherence to the following guidelines for all reporting:

  • You are required to report all positive results within 24 hours of resulting.
    • You are required to report positive cases to the local health department where the patient resides.
      • This must be reported on the PUI case report form. 
    • You are also required to report positives to the Aggregate Reporting Survey.
  • You are required to report all negative results within 7 days of resulting.  
    • You are required to report negatives to the Aggregate Reporting Survey.

 BinaxNow Reporting Requirements

Are you conducting testing using the BinaxNow test kits?  KDPH requires adherence to the following guidelines for all reporting of test results using BinaxNOW:

  • You are required to report all positive results within 24 hours through KHIE's Lab Data Entry feature.
    • You are required to report positive cases to the local health department where the patient resides.
      • This must be reported on the PUI case report form.
    • You are also required to report positives to the Aggregate Reporting Survey.
  • You are not required to report negative results through KHIE's Lab Data Entry.
    • You are required to report negatives to the Aggregate Reporting Survey.

Not Onboarded to KHIE, yet?

Have you started the Registration process with KHIE but have not been fully onboarded?  The Kentucky Department for Public Health requires that while onboarding is being completed, you follow this guideline:

  • send daily flat files to the KDPH at COVIDKYLAB@ky.gov

 Additionally, KDPH requires you to:

  • submit a PUI within 24 hours to the local health department in the county where the patient resides
  • register for access to the Aggregate Reporting Survey called Gentrack to report aggregate totals 
  • send daily flat files to KDPH at COVIDKYLAB@ky.gov until KHIE onboarding is complete whether it is by electronic connection (lab feed) or Direct Lab Entry (manual entry)


       INFLUENCING THE WAY HEALTHCARE IS PLANNED, COORDINATED, AND DELIVERED.

The Kentucky Health Information Exchange (KHIE) is owned by the Cabinet for Health and Family Services and facilitates clinical data reporting to the Department for Public Health.