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COVID-19 Reporting Guidance

​​Meeting COVID-19 Test Reporting Obligations

The Kentucky Health Information Exchange (KHIE) has been working steadfastly to keep pace with the evolving requirements set forth by the Department of Health and Human Services (HHS) and the Kentucky Department for Public Health (KDPH) regarding the lab reporting requirements for Coronavirus Disease 2019 (COVID-19). We acted quickly to implement solutions to ensure that electronic lab reporting (ELR) feeds through KHIE would meet those requirements AND, alternately, we quickly developed a platform for manually reporting results.  

Latest Reporting Requirements from KDPH 3-28-2022

The Kentucky Department for Public Health is aware of changes to the CARES Act reporting requirements for SARS-CoV-2 laboratory results that will be in effect on April 4th discontinuing the reporting requirement for negative results from non-NAATs.  However, this does not impact SARS-CoV-2 reporting for the state of Kentucky.  According to 902 KAR 2:020, the reporting of both positive and negative SARS-CoV-2 antigen test results is still required for all Kentucky residents.  KDPH ask that all facilities continue to report in the manner that is consistent with state regulation. 
Meeting COVID-19 Test Reporting Obligations of the Kentucky Department for Public Health (KDPH)

If you are a healthcare organization resulting any type of COVID-19 test, you are required to report both positive and negative results to the Kentucky Department for Public Health (KDPH).  KHIE is designated to facilitate this reporting.  

If you are resulting labs at your facility, KDPH requires you to report results through KHIE, either electronically through an interface connection or by manually entering results.  If you are not currently electronically connected to KHIE, you must manually report these results through KHIE's Direct Data Entry (Lab) feature located in the ePartnerViewer.  (Ideally, this type of reporting is achieved through true interoperability but because of the time constraints associated with the rampant spread of the virus, KHIE quickly developed a platform for manually reporting results.)   

KDPH requires adherence to the following guidelines for all reporting:
You are required to report all positive results within 24 hours of resulting.
  • You are required to report positive cases to the local health department where the patient resides.
    • This must be reported on the PUI case report form. 
You are required to report all negative results within 7 days of resulting.  

Additionally, KDPH requires you to:
  • submit a PUI within 24 hours to the local health department in the county where the patient resides
  • send daily flat files to KDPH at until KHIE onboarding is complete whether it is by electronic connection (lab feed) or by manual entry in the Direct Data Entry (Lab) system.