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Electronic Case Reporting

​​​​​​​​​​​Electronic Initial Case Reporting (eICR)

Electronic Initial Case Reporting (eICR) offers benefits to both healthcare providers and to public health.  KHIE has partnered once again with the Kentucky Department for Public Health (KDPH) to modernize the way healthcare organizations report cases of communicable disease.  Leverage KHIE to fulfill state-mandated reporting requirements for some communicable diseases and their associated case reports.*

Two Ways to Submit Case Reports

KHIE offers two options for submitting notifiable conditions case reports via KHIE to KDPH.  

Manual

Participants can manually enter case report details in the ePartnerViewer's Direct Data Entry (DDE) platform.  When utilizing KHIE's online web forms to enter certain reportable lab results, the option is available to complete the associated case report, as well.  The system will use information from the lab result just submitted to automatically populate certain fields of the electronic case report form, saving time and minimizing disruption in workflow.  

Case Reports:                                                                                                                                      COVID-19; Sexually Transmitted Diseases; Multi-drug Resistant Organisms;                        Hepatitis A, B, C; Perinatal Hepatitis; Child Hepatitis; Other Reportable Conditions​

Establish a Connection

Electronic Case Reporting is the secure, automatic creation of case reports from an electronic health record system that is transmitted through KHIE to KDPH for communicable disease investigation.  Participants can establish a connection with KHIE to electronically submit case reports directly out of an EMR/EHR system.  Having this connection not only enhances the Electronic Laboratory Reporting (ELR) service KHIE already offers, it further streamlines the workflow, minimizing the burden of reporting requirements. It makes the process faster and more accurate, timely, and reliable.

Benefits for Healthcare Providers:

  • provides critical information regarding outbreaks
  • reduces burden on healthcare staff
  • minimizes disruption in the clinical workflow
  • fulfills reporting requirements
  • meets CMS Promoting Interoperability Program requirements*
  • improves public health reporting
  • available for other reportable conditions​

Benefits for Public Health Agencies:

  • provides more timely and complete data upon initial reporting
  • monitors the spread of reportable conditions 
  • enables quicker public health response 
  • improves response time during outbreaks and public health emergencies
  • improves communication with healthcare providers
  • shares critical information with healthcare providers


*Adhere to guidance mandated in 902 KAR 2:020


Partnering to Improve Health Information Technology.